Invoice template

A well-structured invoice from a carrier to a broker is essential for clear billing and efficient payment processing in the logistics industry. Here's a template you can adapt:

Header:

• Carrier Company Logo
• Carrier Company Name
• Carrier Company Address
• Carrier Company Contact Information
• Invoice Number
• Invoice Date

Broker Information

• Broker Company Name
• Broker Company Address
• Broker Company Contact Information

Shipment Information

• Load Number
• Pickup Date
• Delivery Date
• Origin
• Destination

Charges

• Line Haul:
  • Miles: [Number]
  • Rate per Mile: [Rate]
  • Total Line Haul: [Total]
• Fuel Surcharge:
  • Percentage: [Percentage]
  • Amount: [Amount]
• Accessorial Charges:
  • Layover: [Amount]
  • Detention: [Amount]
  • Other (Specify): [Amount]
• Total Charges: [Total]

Payment Terms

• Payment Due Date: [Date]
• Payment Method: [Accepted Methods, e.g., ACH, Wire Transfer, Check]

Additional Notes

• Proof of Delivery (POD): Attached or referenced
• Bill of Lading (BOL): Attached or referenced
• Any other relevant information

Footer

• Carrier Company Signature
• Carrier Company Stamp

Key Considerations for Carrier Invoices:

• Clarity and Detail: Ensure all charges are clearly itemized and explained.
• Accurate Documentation: Attach supporting documents like PODs and BOLs.
• Timely Submission: Submit invoices promptly to avoid payment delays.
• Compliance with Regulations: Adhere to industry regulations and FMCSA rules.
• Clear Payment Terms: Specify payment due dates and accepted methods.
• Professional Presentation: Use a clean and professional format.